Resume Optimization Tips for ATS

1. What is an Applicant Tracking System (ATS)?

An Applicant Tracking System (ATS) is a software used by employers to collect, scan, and manage job applications. It automates the hiring process by filtering resumes based on specific keywords and criteria. When you submit your resume to a company, it is often first parsed by an ATS before it ever reaches the eyes of a human recruiter.

ATS scans your resume to look for keywords, job titles, and specific skills that match the job description. If your resume doesn’t meet the system’s criteria, it may be discarded or placed in a pile of less relevant applicants, even if you are highly qualified. This is why optimizing your resume for ATS is crucial.

2. Use ATS-Friendly File Formats

ATS systems can have difficulty reading resumes submitted in certain file formats. To avoid this issue, it is essential to submit your resume in a file type that is compatible with ATS.

• Solution: The most ATS-friendly file formats are .docx (Microsoft Word) and .pdf. Although some older ATS systems struggle with PDFs, most modern systems can read them just fine. However, to be on the safe side, submitting your resume in .docx format is often the best option.
• Pro Tip: Avoid submitting your resume as an image, .jpg, or .png. These formats are not readable by ATS and may prevent your resume from being processed altogether.

3. Incorporate Relevant Keywords and Phrases

ATS scans resumes for keywords related to the job description. These keywords might include skills, qualifications, and specific job titles. If the ATS doesn’t find the right keywords in your resume, it will rank your application lower, even if you are a great fit for the job.

• Solution: Carefully read the job description and identify the key skills and requirements mentioned. Incorporate these keywords naturally into your resume. For example, if the job posting mentions “project management,” make sure to include this phrase in your skills or experience sections if applicable.
• Pro Tip: Use both the exact terminology from the job description and related terms. For instance, if the job asks for “digital marketing” experience, also consider using synonyms like “online marketing” or “SEO.”

4. Optimize Your Resume Sections

ATS systems are designed to scan resumes for specific sections, such as contact information, experience, education, and skills. Ensuring that your resume includes clearly defined sections will help the ATS parse your information accurately.

• Solution: Use standard resume section headings like “Experience,” “Education,” “Skills,” and “Certifications.” Avoid creative section titles such as “What I’ve Done” or “My Background,” as these may confuse the ATS.
• Pro Tip: Stick to simple formatting with clear headings, bullet points, and consistent font sizes. Avoid using unusual symbols, text boxes, or tables that could disrupt how the ATS reads your resume.

5. Use Standard Job Titles and Descriptions

ATS looks for specific job titles and descriptions, and using non-traditional job titles may cause the system to overlook your resume. If your job title differs from the standard industry term, you should consider using a more common title alongside your unique role description.

• Solution: For example, if your title was “Customer Happiness Specialist” but you were essentially performing customer service duties, you could use a more common job title such as “Customer Service Representative” alongside your specific role description in the resume.
• Pro Tip: Keep in mind that while you want to make sure your job titles match common industry terms, don’t misrepresent your actual role. Be honest but adaptable.

6. Focus on Hard Skills and Certifications

ATS prioritizes specific, measurable skills and certifications. While soft skills like “teamwork” and “communication” are important, ATS focuses more on hard skills that align with the job description.

• Solution: Highlight technical skills, industry-specific knowledge, and certifications that the employer is looking for. For example, if you’re applying for a role in IT, make sure to list your programming languages, tools, and software certifications.
• Pro Tip: Include a dedicated skills section on your resume to make it easier for the ATS to scan and categorize your abilities.

7. Avoid Complex Formatting and Graphics

While a visually stunning resume might look great to a hiring manager, ATS systems can struggle with complex formatting, images, and graphics. These elements may cause the system to misinterpret your information or even discard your resume entirely.

• Solution: Keep your resume clean and simple. Use standard fonts like Arial or Times New Roman, avoid using excessive colors, and steer clear of infographics, logos, or images. Stick to a simple layout that is easy for both ATS and hiring managers to read.
• Pro Tip: Use bullet points to list your accomplishments and responsibilities, as they help organize your experience in a way that is easy for the ATS to parse.

8. Don’t Overstuff with Keywords

While it’s important to include relevant keywords, it’s equally important not to overdo it. Keyword stuffing can make your resume sound unnatural and can even cause the ATS to rank it lower. Overstuffing keywords might also raise red flags with hiring managers, making it appear that you’re trying too hard.

• Solution: Integrate keywords into your resume in a natural, readable way. Use them in the context of your experience, accomplishments, and qualifications. Focus on the quality of the keywords rather than the quantity.
• Pro Tip: Ensure that keywords are spread throughout your resume, including in your summary, experience, and skills sections, but don’t sacrifice readability for keyword density.

9. Test Your Resume with ATS Simulators

Before submitting your resume, it’s a good idea to run it through an ATS simulator. These tools allow you to see how your resume performs against an ATS, giving you the chance to identify and fix any issues before submitting your application.

• Solution: Use free ATS simulators or paid services like Jobscan or Resumake to check your resume’s compatibility with ATS. These tools will analyze your resume and provide feedback on how well it matches the job description and the ATS’s requirements.
• Pro Tip: Some ATS simulators also offer suggestions for improving your resume, such as adding missing keywords or adjusting the formatting for better readability.

10. Make Your Contact Information Easy to Find

ATS systems need to easily find and parse your contact information. Ensure that your contact details are clearly listed at the top of your resume, including your full name, phone number, email address, and LinkedIn profile (if applicable).

• Solution: Your contact information should be in plain text and placed in a standard format. Avoid embedding contact details in headers or footers, as ATS systems might miss this information.
• Pro Tip: Make sure your email address is professional and not something like “cooldude123@gmail.com.” Use a simple, professional address with your first and last name if possible.

Conclusion

Optimizing your resume for Applicant Tracking Systems (ATS) is crucial in today’s digital job market. By understanding how ATS works and following the tips outlined above, you can significantly improve your chances of passing the ATS screening process and landing an interview.

Remember to use standard formatting, tailor your resume with relevant keywords, and focus on showcasing your hard skills and experience. By creating an ATS-friendly resume that is also engaging and easy to read for recruiters, you’ll put yourself in the best position to succeed in your job search.